EmployementNews

Salary: $4,781.00 Monthly

Job Type: Full-time

Job Number: 2024-425 STORKPR

Location: CA 92395, CA

Department: Maintenance & Operations

Closing: 8/30/2024 11:59 PM Pacific

Basic Functions

**FIRST DATE OF REVIEW IS SCHEDULED FOR AUGUST 30, 2024**

THIS POSITION IS ASSIGNED TO THE MAINTENANCE AND OPERATIONS DEPARTMENT

THIS POSITION IS FULL-TIME, (12) MONTH, $57,372 ANNUALLY

(RANGE 19 OF THE CLASSIFIED SALARY SCHEDULE)

FAIR LABOR STANDARDS ACT (FLSA) POSITION STATUS IS NON-EXEMPT

The current hours of this position are Monday through Friday, 7:00 a.m. to 3:30 p.m., with some possible evenings and weekends. Hours of employment are subject to change based on student or departmental needs.
This position will require a level II pre-employment physical
STOREKEEPER
DEFINITION

Under general supervision, receives, delivers, stores, and conducts periodic inventories of supplies, mail, materials, and equipment in the District’s warehouse or Rams Bookstore operations; contacts vendors to resolve discrepancies in shipping and receiving of goods; maintains files and records; and performs related duties, as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This classification is responsible for independently performing routine and related clerical duties in support of the District’s warehouse and bookstore operations. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Representative Duties

EXAMPLES OF TYPICAL JOB FUNCTIONS
Management reserves the right to make reasonable accommodations so that qualified employees with verified medical conditions can perform the essential functions of the job.

• Performs storekeeping work in the operation of the District warehouse or Rams Bookstore; coordinates warehouse activities; monitors and evaluates daily storekeeping activities and procedures to make recommendations for changes as appropriate.
• Receives, stores, and assures the delivery of supplies and equipment to various District sites; coordinates supply and equipment transactions with shipping and receiving; checks deliveries against shipping papers, requisitions and purchase orders and signs for receipt; restocks warehouse shelves; schedules, packages, loads, unloads and delivers items to appropriate District sites.
• Plans and coordinates the shipping and receiving activities of the Rams Bookstore; receives, counts, inspects, and stocks incoming shipments of books, teaching materials and merchandise; prints price tags and places items out for sale.
• Within established guidelines, places orders and contacts vendors; processes online orders; operates a forklift, pallet jack, hand truck and District vehicle to perform work; generates reports.
• Establishes pick-ups for surplus items going to auction; within established guidelines, evaluates whether surplus items are serviceable, and disposes of those which are not; works with vendors in the sale and disposal of surplus items; maintains related records.
• Drives a vehicle to transport warehouse and bookstore merchandise and inventory as needed; delivers supplies, equipment, mail, and other materials to off-campus sites and other locations.
• Packages, weighs, and prepares unwanted or defective goods to be returned to vendors or other original source of supply.
• Serves as liaison and coordinator between movers and the District as assigned.
• Picks up and stores records and documents for the District and arranges document disposal by an outside vendor when retention guidelines allow for it.
• Initiates follow-up telephone calls and checks with vendors for late shipments, delivery errors, broken or damaged materials and similar issues.
• Assists in maintaining inventory; issues and delivers stock requisitioned and write necessary back-up orders; reports low stock inventory.
• Maintains cleanliness and orderliness in assigned receiving, shipping and material storage or display areas.
• Works productively and cooperatively with others by demonstrating respect, patience, and equitable treatment of all internal and external customers.
• Observes and complies with District and mandated safety rules, regulations, and protocols.
• Performs other related duties as assigned.

Requirements

Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

• Equivalent to completion of the twelfth (12th) grade.

Experience:

• Two (2) years of experience performing storekeeping, warehousing, and delivery tasks.

Licenses and Certifications:

• Possession of a valid California Driver’s License, to be maintained throughout employment.

PHYSICAL DEMANDS

Must possess mobility to work in an office and warehouse environment; strength, stamina, and mobility to perform medium to heavy physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; frequently reach, twist, turn, kneel, bend, stoop, squat, crouch, grasp and make repetitive hand movement in the performance of daily duties; to operate tools and equipment, and to operate a motor vehicle and visit various District sites; and vision to read a computer, read materials, and operate tools and equipment. The job involves frequent walking in operational areas to receive, store and process materials and equipment. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 50 pounds or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS

Employees work in an office and warehouse environment and are exposed to loud noise levels, cold and hot temperatures, moving equipment, and dust and air contaminants. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Knowledge and Abilities

QUALIFICATIONS
Knowledge of:

• Services provided within a comprehensive warehouse operation.
• Methods for stocking and distributing warehouse and bookstore materials, supplies and equipment.
• Inventory control and record-keeping procedures
• Methods and techniques of processing requisitions, purchase orders, invoices and packing slips.
• Basic mathematical skills.
• District and mandated safety rules, regulations, and protocols.
• Techniques of providing a high level of customer service by effectively interacting with students, staff, faculty, representatives of outside organizations, and members of the public, including individuals of diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, physical ability, and sexual orientation.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for warehousing functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Perform storekeeping work in the operation of the District warehouse or bookstore operations.
• Receive, store, and assure the delivery of supplies and equipment to various sites.
• Evaluate good and materials for disposal purposes.
• Work with vendors on the District’s records storage process, surplus items disposal and related tasks.
• Oversee the storage, rotation and flow of supplies and equipment between the warehouse and District locations.
• Maintain records and prepare reports.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing.
• Demonstrate sensitivity to, and understanding of, the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds of community college students.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

APPLICATION PROCEDURES:

To be considered a candidate for this position, all materials required should be received in the Victor Valley College Office of Human Resources by the First Review Date. If a file is not complete by the First Review Date, the application may not be considered by the Screening Committee.

It is the applicant’s responsibility to ensure that all requested materials are received. All material included in the application packet become District property, will not be returned, and will not be copied.

Please note, the only form of communication you will receive throughout the recruiting and hiring process will be through email. It is your responsibility to check your email for any upcoming testing and/or interview dates. This recruitment may be used to fill future vacancies.

Please note that the information provided on the application must be complete and will be the only information used to determine qualifications for the position. If it is unclear whether an applicant meets the minimum qualifications for the position from the application, that applicant will be disqualified.

A complete file consists of all of the following:

1. Completed electronically signed Victor Valley College application, which includes Contact Information, Education, Work Experience, References and Supplemental Questions.
2. Valid California state driver’s license may be acquired within thirty (30) days of employment.

You may check your status at any time by logging into Victor Valley College Online Application Site at https://www.schooljobs.com with your username and password.

Candidates wishing to apply for more than one position must apply for each position separately.

Victor Valley College is an Equal Opportunity Employer. Victor Valley College prohibits sexual harassment and assures that all employees will enjoy equal opportunity regardless of race, color, religion, marital status, sex, sexual orientation, national origin, age, disability, or status as a veteran. Employment acceptance or rejection shall be based on job-related qualifications.

To apply, please visit https://www.schooljobs.com/careers/vvc/jobs/4604659/storekeeper

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• Customer service experience

Knowledge, Skills, & Abilities

• Proficient in Microsoft Office Suite (Word, Excel, etc)
• Ability to operate a desktop computer and use various software programs
• Effective listening, verbal communication and interpersonal skills
• Ability to calm situations when dealing with upset individuals about parking fines or lack of parking
• Ability to multi-task
• Advanced clerical and organizational skill

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, equal educational opportunity, and affirmative action institution. GGC does not discriminate on the basis of race, color, creed, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, sex (including pregnancy or childbirth), veteran status or military status, genetic information, or disability in employment or admission or access to its programs and activities, as required by Title IX. Inquiries including anyone who feels they have been discriminated against should contact the Office of Equal Opportunity and Title IX compliance and direct concerns to the GGC Title IX Coordinator, Building B, Suite 3700, titleix@ggc.edu or (678) 407-5085.

For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR Payroll and Benefits at (678) 407.5054 or email benefits@ggc.edu.

Background Check

Other Information

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=276496&PostingSeq=1

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Job Title
Academic Success Coach I

Agency
Texas A&M International University

Department
Office of the Provost & VP for Academic Affairs (AIRES)

Proposed Minimum Salary
$17.54 hourly

Job Location
Laredo, Texas

Job Type
Staff

Job Description

Job Summary

The Academic Success Coach I, under supervision, addresses individual academic, financial, career, and social issues that affect the success of first-time students to the University.

Essential Duties and Responsibilities

• Creates purposeful interactions between students and academic institutions to design individualized, student-centered educational plans that lay the foundation for student success.
• Provides goal-oriented advising prior to or during the first year to foster informed choices in students’ educational planning. Suggests and directs access of University resources relevant to career investigation.
• Assists students in understanding academic studies, curriculum requirements, and the relationship between majors and careers. Develops class schedules based on individual student needs and previous academic preparation.
• Assists students in establishing goals for high levels of engagement towards academic progress and success.
• Assumes primary responsibility for early intervention, implementation, and follow-up for students assigned to the University.
• Assists students in addressing problems and connects them with appropriate support services on campus.
• Conveys implications of various policies and procedures related to academic probation and suspension, dropping courses, and satisfactory academic progress.
• Provides general information about financial aid and scholarship requirements and processes, as well as other options for financing education.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Minimum Requirements

• Education – Bachelor’s degree.
• Experience – No prior experience required.

Knowledge and Abilities

Knowledge of:

• Word processing, spreadsheet and database applications.

Ability to:

• Multitask and work cooperatively with others.
• Strong interpersonal and organizational skills.
• Excellent verbal and written communication skills.

Licensing / Professional Certification – None.

Physical Requirements – None.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

This position generally does not supervise employees.

Other Requirements

• Position may require evening and or weekend work.
• Position dependent on funding.
• Position requires on campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $17.54/hourly

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials. The software does not allow you to “Save” your application and return to complete the process at a later time. The page “My Experience” has an area provided under Resume/CV to drop or upload files. Be sure to include:

• Resume
• Cover Letter
• 3 professional references and their full contact information
• Unofficial transcripts

Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMIU_External/job/Laredo-TX/Academic-Success-Coach-I_R-076848

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IBPS PO, SO 2024: The Extended application window for the Probationary Officers and Specialist Officers recruitment examinations conducted by the Institute of Banking Personnel Selection (IBPS PO, SO 2024) will close today, August 28. Eligible candidates can submit their application forms on ibps.in.

Previously, the application deadline was August 21. In the notification for extension of the application deadline, the institute mentioned that all other conditions for the examination will remain unchanged.

IBPS PO 2024 is being held for 4,455 Probationary Officers/Management Trainee vacancies and IBPS SO is for 884 officer scale 1 vacancies.

Call letters for IBPS PO and SO Prelims tests will be shared in October. The PO Prelims exam is tentatively scheduled for October and the SO Prelims exam for November. The result of the IBPS PO Prrelims examination will be announced in October or November and IBPS SO Prelims result will be declared in November/December.

IBPS PO 2024: Vacancy details

Bank of Baroda: Not reported

Bank of India: 885 vacancies

Bank of Maharashtra: Not reported

Central Bank of India: 2,000 vacancies

Canara Bank: 750 vacancies

Indian Bank: Not reported

Indian Overseas Bank: 260 vacancies

Punjab National Bank: 200 vacancies

Punjab and Sind Bank: 360 vacancies

UCO Bank: Not reported

Union Bank of India: Not reported

IBPS SO 2024: Vacancy details

Agricultural Field Officer: 346 vacancies

HR/Personnel Officer: 25 vacancies

IT Officer: 170 vacancies

Law Officer: 125 vacancies

Marketing Officer: 205 vacancies

Rajbhasha Adhikari: 13 vacancies

Candidates who are at least 20 years old but not more than 30 years old on August 1, 2024 can apply for IBPS PO and SO. The upper age limit is relaxible in the case of reserved category candidates.

Graduates (in any discipline) can apply for IBPS PO. Educational qualification requirements for IBPS SO are different depending on the posts.

The application fee is ₹175 for SC, ST and PwD and it is ₹850 for all other candidates.

Eligible candidates can apply for the test on gate2025.iitr.ac.in

GATE 2025 Registration: Indian Institute of Technology (IIT) Roorkee has started the online application process for the Graduate Aptitude Test in Engineering or GATE 2025 today, August 28. Eligible candidates can apply for the test on gate2025.iitr.ac.in. The direct link, eligibility criteria, application fee and other details are given below.

The application deadline for GATE 2025 without late fee is September 26. With the late fee, candidates are allowed to submit their forms up to October 7.

The examination will be held on February 1, 2, 15 and 16, 2025.

Candidates with an undergraduate degree and those who are studying in the third year of the undergraduate course in Engineering/ Technology/ Architecture/ Science/ Commerce/ Arts/ Humanities can apply and appear for GATE 2025.

Candidates with certification from professional societies approved by MoE/AICTE/UGC/ UPSC which are equivalent to BE/ BTech/ BArch/ BPlanning, etc. are also eligible to appear for the test.

Candidates need to submit the following documents when applying for the exam:

1. Photograph of the candidate as per the requirements mentioned on the information bulletin.
2. Signature of the candidate as per the requirements mentioned on the information bulletin.
3. Scanned copy of the category certificate (SC/ST) in PDF, if required.
4. Scanned copy of the PwD certificate in PDF, if applicable.
5. Scanned copy of certificate of Dyslexia in PDF, if applicable.
6. Scanned copy of a valid photo ID: Aadhar-UID(preferable)/ Passport/ PAN Card/ Voter ID/ Driving License.

The photo ID submitted by the candidate must contain the name and date of birth and an unique identification number. They must bring the original copy of the uploaded photo ID must on the exam day for verification.

GATE 2025 application fee

During the regular period, SC, ST and PwD and female candidates need to pay ₹900 as the application fee of GATE 2024. All other candidates need to pay ₹1,800.

During the extended period, PwD, SC, ST and female candidates must pay ₹1,400 and all other candidates are required to pay ₹2,300.

Department:

Communications and Outreach

Location: Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID: R105098

Minimum Requirements:

Bachelor’s degree in Information Technology, Human Resources or a related field and four (4) years of relevant experience administering HRIS/ERP systems or an equivalent combination of education and experience. Grade 7 (Salaried)

Position Description:

The University of Louisville is seeking an experienced HRIS Analyst III. The HRIS Analyst III supports the university’s Human Resources Programs in meeting strategic objectives and business needs by assisting in the development, analysis, and administration of Workday, and other HR technology solutions, including report writing, testing, data validation and analytics.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as the technical HR lead for HR technology projects including software implementations, configurations and enhancements to HRIS system.
• Works closely with Payroll and HCM teams on troubleshooting to resolve HR technical issues and process improvements.
• Work with HR team in various ongoing projects related to Workday HRM product for HR Core, Benefits, Compensation, Absence Management and Time Tracking, Performance and Talent, and Recruiting and Onboarding.
• Partners with SMEs to understand reporting needs.
• Acts as a technical expert in integration/interface development and maintenance including gathering requirements and architecting solutions; documents standard operating procedures and workflow processes.
• Assures accuracy of all data imports and extracts and vendor interfaces.
• Assists in defining and implementing data integrity standards and controls.
• Assists with the identification of the need for and the execution of training for end users.
• Supports the design, build, and testing associated with enhancements and upgrades to business process configurations.
• Supports HR management with ad hoc research, reports, and analysis as required.

PREFERRED QUALIFICATIONS

• Broad understanding of HR and Payroll.
• Five years of experience administering HRIS/ERP systems.
• Experience with Workday and/or PeopleSoft systems and SQL preferred.
• Knowledge and experience in implementing, and upgrading HRIS business systems.
• Experience implementing new vendors/carriers interfaces.

Target Compensation Maximum:

$87,300.00

Target Compensation Minimum:

$58,200.00

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 – Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.

Requisition ID: req30759

Working Title: Director of Ticket Sales

Position Grade: 12

Position Summary

The University of New Mexico is seeking an enthusiastic and dynamic Director of Ticket Sales to join our Athletics Department.

This position serves as a key member of the Department of Athletics staff, providing leadership and facilitating all aspects of the ticket sales team. In addition, the position is responsible for developing and generating new ticket buyers and donors for UNM Athletics. This role comes with revenue-generating responsibilities and managing responsibilities ensuring success of the athletic ticketing unit. The ideal candidate will have a proven track record in sales, a passion for collegiate athletics, and exceptional leadership skills. The Director of Ticket Sales will also manage computerized ticket sales and operations of non-UNM Athletics events, approximately 10-15 events per year.

DUTIES AND RESPONSIBILITIES

Sales Strategy Development: Create and implement comprehensive ticket sales strategies to meet and exceed revenue goals.

Team Leadership: Manage and lead the ticket sales team, providing training, support, and motivation to achieve sales targets.

Revenue Generation: Drive ticket sales for all athletic events, including season tickets, group sales, and single-game tickets.

Fan Engagement: Develop and execute fan engagement initiatives to enhance the game-day experience and build a loyal fan base.

Partnerships and Sponsorships: Collaborate with the marketing and corporate partnerships teams to identify and secure sponsorship opportunities.

Customer Relationship Management: Maintain and utilize CRM systems to track sales, analyze data, and develop targeted marketing campaigns.

Budget Management: Oversee the ticket sales budget, ensuring efficient allocation of resources and maximizing ROI.

Reporting and Analysis: Prepare regular reports on sales performance, market trends, and fan engagement metrics for senior management.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• 1-3 years’ experience in live event ticket sales

Campus: Main – Albuquerque, NM

Department: Athletics Ticket Office (925FA)

Employment Type: Staff

Staff Type: Term – Full-Time

Term End Date: 1 year from hire date

Status: Exempt

Pay: $3,697.20 – $5,191.33 Monthly

Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required: Yes

For Best Consideration Date: 9/6/2024

Eligible for Remote Work
No

Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Please attach cover letter, current resume, and three professional references.

Department: Corporate College – Client Solutions

Location: Corporate College East

Reports To:Executive Director, Client Solutions

Recruitment Type: External/Internal

Requisition ID:req5503

Employment Type: Full-Time Support Staff

Union Position: Non-Union

Work Schedule: M-F, 8:30am-5pm

Number of Openings: 1

Job Description:

SUMMARY

Coordinates the day to day operations of the department. Collects necessary information to track the
success of basic outcomes processes and procedures to support the on-going
analysis and improvement of departmental efforts. Works with management to implement the
communications priorities of the department and College. Leverages a sound understanding of the departmental
focus to collaboratively work with colleagues to achieve goals of the
department, division and college. Contributes to the continued effectiveness of the team and department by
developing and sustaining productive customer and employee relationships. Provides administrative assistance to
supervisor as needed.

ESSENTIAL
FUNCTIONS

• May manage leadership schedules and calendars; schedules internal and external meetings and activities with business, community and government institutions; as directed, prepare and assemble agenda, packets and other pre-meeting materials
• Positively responds to departmental requests in a timely manner with strong emphasis on outstanding customer service
• Provides administrative support to supervisor
• Provides assistance to the team’s efforts to complete departmental assignments
• Actively participates in the successful delivery of the direct client service process
• Maintains on-going communication with departmental leadership to report important information, occurrences and issues within the department
• May maintain the department team’s calendars and schedules
• Attends staff and project team meetings and provides follow-up on meeting outcomes including tracking resulting activities and projects
• Prepares and maintains confidential correspondence and documents and assists in processing documents related to employees, purchase orders, employment, benefits and performance review activities
• Answers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review or refers as appropriate
• Develops strong working relationships with key departments and employees across the College and in the community
• Establishes and maintains general office files and records
• Assists with the preparation of reports, presentations and publications, including research, writing and copy-editing
• Assists with other College-wide projects, initiatives and committees
• May select, train, supervise and evaluate part-time student assistants, interns and part-time assistants
• May aid in the planning, maintaining, and monitoring of a business area’s budget
• Performs other duties as assigned

REQUIRED QUALIFICATIONS

EDUCATION
AND EXPERIENCE/TRAINING

• Associate degree and a minimum of three (3) years; OR a Bachelor’s degree and a minimum of two (2) years of:
  • Demonstrated progressively responsible experience in professional office environment
  • Demonstrated experience making sound decisions that affect a work unit or team
  • Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations
• Significant related experience may substitute for education

KNOWLEDGE,
SKILLS and ABILITIES

• Possess strong organizational and time-management skills
• Possess excellent written, verbal and interpersonal communication skills
• Possess excellent proofreading and editing skills
• Ability to foster a team environment and work collaboratively
• Ability to research and analyze issues and develop solutions
• Ability to manage multiple projects simultaneously in a deadline-driven environment
• Ability to work accurately with great attention to detail
• Excellent customer service skills and proven ability to develop and sustain productive customer relationships
• Ability to effectively respond to requests from multiple levels of the College in various departments
• Possess working knowledge of administrative support concepts, practices and procedures with the ability to use in varied situations
• Demonstrated basic project management skills
• Demonstrated proficiency with Microsoft Outlook, Word, Excel and PowerPoint
• Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity
• Ability to develop and maintain relationships with key contacts to enhance work flow and quality
• Possess sensitivity to appropriately respond to the needs of a diverse population

COMPETENCIES

CRITICAL
COMPETENCIES

• Service Focus
• Communications

Quality of Work

VERY
IMPORTANT COMPETENCIES

• Collaboration
• Adaptability

IMPORTANT COMPETENCIES

• Time Utilization
• Continuous Improvement

PREFERRED QUALIFICATIONS

EDUCATION AND
EXPERIENCE/TRAINING

• Bachelor’s degree
• Demonstrated experience with Banner System and other College-specific software
• Demonstrated experience making sound decisions that affect a work unit or team
• Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations

PHYSICAL DEMANDS/WORKING CONDITIONS

(The demands described here are representative of
those that must be met by an employee to successfully perform the essential functions
of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential
functions.)

• The work is performed in a normal, professional office environment;
• The work area is adequately lighted, heated and ventilated;
• Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands/fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying of light items such as papers, files, pamphlets, books, etc.;
• Work may also require walking and standing in
  conjunction with travel to and attendance at meetings and conferences away from
  the worksite

Special Note:

Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.