Graduate Advising Manager – HigherEdJobs


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Job Summary:

The Graduate Advising Manager plays a key role within the Advising and Student Services team in the School of Nursing’s Office of Academic Affairs by providing comprehensive advising and student services to graduate nursing students. This position oversees a broad range of student services specifically for graduate students in the School of Nursing, including students in the Doctor of Nursing Practice (DNP) program, students in the PhD program, and students in certificate programs. Working collaboratively with students, faculty, and staff, as well as working very independently at times, the Graduate Advising Manager is an integral part of the student’s academic journey and success.


Manages and executes the development and implementation of the administrative and student services activities of graduate degree program(s) and/or certificate(s). Performs activities which may include recruitment, admissions, new student orientation, academic advising, monitoring of progress towards the degree, course and/or enrollment management, diversity, equity and inclusion initiatives, course and/or program assessment, and academic program review. Supervises unit staff and/or manages an advising services portfolio. Strives to create a welcoming, equitable, and inclusive work environment.

  • 20% Participates in the campus-wide advising community, graduate community, etc. providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college
  • 10% Supervises unit staff and/or plans, organizes, allocates resources, assesses performance, and leads the operational activities of a function within the advising or academic services portfolio, such as program management and/or curriculum management
  • 20% Coordinates and executes the development and implementation of programming, services, and events to promote professional development and academic success. Performs services and program evaluation and assessments and use data to inform changes.
  • 5% Coordinates with leadership the development of policy and procedure recommendations and/or modifications
  • 20% Serves as a primary resource for graduate applicants, current students, faculty, staff, and other stakeholders of an academic program
  • 5% Maintains compliance with graduate program(s), school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review
  • 10% Advises and maintains expertise on programs, curriculum, graduate education and university policies and procedures. Provides information and resources about educational options and graduate academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options and refers students to appropriate institutional resources.
  • 5% Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies
  • 5% Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion


  • Access and manage student data via the student information system, degree audit software, databases, and other electronic means.
  • Coordinate, oversee and manage, with considerable independence of action, the school’s interactions with the graduate school. Serve as a consultant/liaison to the university’s Graduate School.
  • Develop, coordinate, oversee and implement, with considerable independence of action, the school’s assistantship (TA and PA) training.
  • Develop, coordinate, oversee, and implement student services programming in support of all graduate programs and certificates.
  • Formulate, interpret, and monitor policies and/or program directions as appropriate on behalf of the faculty. Provide specific, accurate, and current information about curricular requirements and other items that pertain to academic progress.
  • Maintain communication with faculty regarding the academic needs and concerns of students and serve as a resource for faculty and staff on advising and student support services.
  • Participate in the planning, implementation, and evaluation of the academic advising program’s goals and objectives.
  • Provide comprehensive advising for graduate programs and certificates including but not limited to out-of-the classroom learning experiences, academic progress and performance, professional development, and degree completion.
  • Serve as an academic advisor for admitted graduate nursing students including support with enrollment, curricular/degree requirements, educational opportunities, and academic policy/regulation interpretation.
  • Serve as the expert resource for students, faculty, staff, and other stakeholders of the graduate programs and certificates.
  • Support Career and Student Success programming for graduate students.
  • Support policy recommendations and review in conjunction with faculty program directors.
  • Support student services operations for all nursing students including but not limited to scholarship review, coordination with the Nursing Learning Center, support of SOAR activities, and support of all events.
  • Understand, utilize, and collaborate with campus units and appropriately refer students to academic and learning support resources, as well as mental and physical health resources.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Master’s Degree


* Minimum of one year experience in academic affairs, academic advising, student services, internships applicable.
* Excellent written and oral communication, presentation, interpersonal, organizational, and
computer skills, including proficiency with related systems and databases.
* Familiarity with current research and best practices regarding academic advising, as well as student well-being.
* Ability to use Microsoft applications and other student information systems at a practitioner level,
as well as utilize new software technologies to provide efficient, accurate advising services.
* Knowledge of academic policy and graduate curricula.
* Ability to serve as an articulate spokesperson for the mission and values of the School of Nursing.
* Strong communication and project management skills.
* Ability to think, reason, and make sound judgments on how responsibilities are completed in
compliance with school and university standards.
* Ability to work well in a multiethnic, multicultural environment with students, faculty, and staff.
* A high degree of professionalism, discretion, and judgement.

Work Type:

Full Time: 100%

This position requires most work to be performed in-person, onsite, at a designated campus work location. The person in this position may request and be considered for a formal remote work agreement based on guidelines set forth by the School of Nursing, and/or may be provided with remote work flexibility as needed and approved by the supervisor.

Appointment Type, Duration:



Minimum $55,000 ANNUAL (12 months)
Depending on Qualifications
The expected salary for this position starts at a rate of $55,000. Actual pay will depend on experience and qualifications. In addition to base pay, the employee in this position can expect to receive benefits such as generous vacation, holidays, and other paid time off, competitive insurances and savings accounts, and employer sponsored retirement benefits.

Additional Information:

For 100 years, the University of Wisconsin-Madison’s School of Nursing (SoN) has been committed to enhancing healthcare through teaching and research. With a mission to develop leaders for the profession and society; we make discoveries, enhance systems, and improve health through research, education, and practice for Wisconsin and beyond. The School of Nursing strives to achieve inclusive excellence and fosters an academic environment that welcomes diversity in students, faculty, staff, and the curriculum.

In the course of employment with the School of Nursing (SoN), dependent upon position and job responsibilities, employees may have access to PHI (personal health information) to fulfill the duties of their position. As part of the UW-Madison Health Care Component (HCC), all SoN faculty, staff, students, volunteers, and unpaid affiliates are required to complete HIPAA training as part of their orientation.

Successful candidates are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

A criminal background check will be conducted prior to hiring.

How to Apply:

To apply for this position, please click Apply Now, from, to begin the application process. You will be asked to submit the following (PDF file format is strongly encouraged and preferred):

1) A letter of interest highlighting relevant work experience and referencing PVL #294810
2) A resume/CV

References will be requested from finalists only and are not required with initial application. For questions regarding this position, please contact Darby Sugar, Advising & Student Services Director,

Online applications must be received by 11:55pm on the application deadline to ensure consideration. Failure to submit complete application materials may result in ineligibility for consideration for this position.


Darby Sugar
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Graduate Advising Manager(AE241)



Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

UW-Madison is an equal opportunity/affirmative action employer. We promote excellence through diversity and encourage all qualified individuals to apply.


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