Workforce Coordinator – HigherEdJobs

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* Job Number:

Organization: OU – Ctr for Public

Job Location: Oklahoma


Schedule: M – F 8am – 5pm

Work Type: Hybrid

Salary Range: Targeted salary $18.50 – $19.00/hr based
on expeirence

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description


If you want to make a positive impact in the lives of
Oklahomans, join us at the Center for Public Management (CPM) because that is what we do daily. CPM is a department within the College of
Continuing Education at the University of Oklahoma. We provide public sector agencies, staff, service providers, clients and community
partners training, research and consultant support for professional and programmatic development. We deliver cost-effective,
customer-oriented solutions that are tailored to meet unique needs and situations.

The Workforce Coordinator is responsible for
supporting workforce activities including coordinating application screening with management team, supporting initial paperwork and
administrative onboarding for new employees in collaboration with the training team and continuous monitoring that all timekeeping records
are submitted by deadlines in addition to other workforce related functions.

  • Maintains office files that may be of a
    confidential nature including personnel information.
  • Enters and maintains relevant employee data into administrative and
    tracking tools including remote work documents.
  • Receives incoming calls for office personnel and refers calls to appropriate
    personnel. Records messages or responds to caller with routine information. Serves as a contact person for employees or the outside public.
  • Performs statistical, business research, and routine computations that require knowledge of mathematics. Calculates service
    costs and issues service contracts for on and off campus vendors.
  • Distributes various forms of information to office
  • Assists management by updating screening forms with applicant information, coordinating interviews.
  • Supports
    initial new hire paperwork with HR and ensures other initial program paperwork is completed.
  • Monitors to ensure accurate and
    timely tracking and submission of attendance and timekeeping, ensuring correct pay codes/accounts.
  • Assists with forecasting
    current and planned FTE’s against budget allocation.
  • Establishes and updates a tracking tool that identifies number of
    employees, employee type and associated pay.
  • Assesses office procedures and makes necessary changes in order to improve office
  • Plans, coordinates, and expedites special activities or projects that require specialized training or creative

Job Requirements


Required Education: High
School Diploma or GED, AND:

  • 48 months office, clerical, or administrative experience.


  • Advanced knowledge of office procedures
  • Office management and customer service skills
  • Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
  • Excellent interpersonal skills
  • Ability to work
    independently and as a team player
  • Ability to complete tasks in an efficient and timely manner
  • Must be detail oriented for
    accuracy of data and information
  • Ability to multitask, be organized, and self-motivated
  • Ability to work in stressful
    situations and meet deadlines in a timely manner
  • Ability to communicate verbally and in writing
  • Ability to speak, read and
    write clear, concise English


Advertised Physical

  • Sit for prolonged periods. Communicate effectively and listens. Engages in repetitive motion. Stand, reach,
    stoop, and bend. Standard office environment.

Departmental Preferences:

  • Associates Degree
  • Prior
    experience in Workforce Management, Onboarding and Administrative Processes

Special Instructions: If you are
selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing
policy. To view the policy, visit

The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by
recognizing each person’s unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of
belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and
inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The
University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race,
color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability,
political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to,
admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University
operates or provides.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Jan 8, 2024

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