Talent Acquisition Partner and Case Manager



Harvard Medical School


Position Description
This role serves a unique purpose in the talent acquisition department, supporting staff recruitment and case management. Reporting to the Director of Talent Acquisition, they actively recruit and provide comprehensive support and consultation to departments on all aspects of recruitment and hiring. Furthermore, the incumbent assists members of Harvard’s Union of Clerical and Technical Workers (HUCTW) in layoff status at Harvard Medical School, focusing on job readiness, coaching, and developing transition plans.


  • Support departments by managing the recruitment process, developing and maintaining pipelines of qualified talent, cultivating candidate pools, and managing candidate engagement and experiences using contemporary methods.
  • Provide consultation to hiring managers on all aspects of the recruitment and hiring process.
  • Engage in deliberate sourcing and strategic networking and utilizing ATS and other platforms (LinkedIn and CRM) to promote, identify talent, and communicate with candidates/talent.
  • Negotiate offers and conduct reference checks and background screens.
  • Represent HMS at conferences and various career/employment events. Maintain and build relationships and partnerships with diversity and affinity, as well as national, state, local, and community-based schools and professional organizations.
  • Support the director with executive search efforts.
  • Partner with Central HR in areas such as recruitment compliance, university-wide initiatives, etc.
  • Support affirmative action hiring goals and liaison activities, monitoring adherence to OFCCP and AA/EEO regulations, and established Harvard policies and procedures for compliant recruiting.
  • Provides talent sourcing support to talent acquisition as needed.

Case Management:

  • Supports members of Harvard’s Union of Clerical and Technical Workers (HUCTW) in layoff status at Harvard Medical School.
  • Provide career counseling and case management support for job transition and re-employment.
  • Work closely with laid-off staff to assess skills and interests, identify job opportunities, develop transition plans, provide career counseling, and determine training needs.
  • Recommend appropriate and available training and development courses offered by Harvard’s Center for Workplace Development (CWD), online resources, local One-Stop Career Centers, and other external resources.
  • Assist laid-off staff with job search materials and networking and interviewing skills.
  • Coach laid-off staff on effectively utilizing contemporary resources for their job search.
  • Partner with assigned HUCTW representatives, hiring departments, Center for Workplace Development, and local human resource managers to promote the placement of HMS laid-off candidates.
  • Network with contacts throughout the University to identify opportunities and arrange informational and job-specific interviews.
  • Prepare and maintain case management activities and outcomes records, providing periodic reports to HR and HUCTW representatives.
  • Other duties as assigned.

Basic Qualifications

  • Bachelor’s degree or equivalent work experience required
  • Minimum of 3 years’ relevant work experience

Additional Qualifications and Skills

  • Familiarity with various employment categories, especially in education and healthcare
  • Experience building strong business relationships with key stakeholders and decision-makers
  • Knowledge of labor markets, recruiting practices, practical social media recruitment tools, job search and marketing resources
  • Career advising and coaching
  • Strong written/verbal communication, negotiation, and ability to deliver presentations
  • Ability to work independently and as part of a team
  • Demonstrated ability to manage recruitment projects effectively
  • Strong organizational skills
  • MS Office proficiency

Additional Information
Please note this is a part-time, 20 hours (.57 FTE) per week position.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (https://www.gem.com ?formID=16341e35-cbc6-4904-88a3-09b35763307e)

Work Format Details
This position is based in Boston, but the work may be done primarily remote. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

We invite you to visit Harvard’s Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function
Human Resources

Department Office Location
USA – MA – Boston

Job Code
H0956P HR Recruiter II

Work Format


Salary Grade

Human Resources

00 – Non Union, Exempt or Temporary

Time Status

Pre-Employment Screening
Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values


EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.


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