Senior Office Assistant-Dean’s Office – HigherEdJobs

Division: College of Agriculture

Department: Dean of Ag, Human, Natural Sciences

Number of hours per week: 37.5

Months per year: Fiscal (12 months)

Campus: Main Campus

Position Number: 004600

Advertised Salary: $32,248 -
$38,697, $16.54- $19.85 DOE

Pay Basis: Semi-Monthly

Job
Description

Tennessee State University invites applications for the position of Senior Office
Assistant- Dean’s Office.

The College of Agriculture at Tennessee State University is seeking a Senior Office Assistant to
join our dynamic team in the Dean’s Office. This position plays a crucial role in supporting the operational functions of the Dean’s Office,
with a focus on procurement, travel coordination, administrative assistance, and proficiency in educational software such as Banner and
Dynamic Forms. The ideal candidate will have strong organizational skills, attention to detail, and experience handling various
administrative tasks in a higher education setting. This position requires a highly organized and detail-oriented individual with excellent
communication skills and the ability to manage multiple tasks efficiently.

Responsibilities:

1. Procurement:
   Manage procurement processes for office supplies, equipment, and other materials as needed. Coordinate with vendors, track orders, and
   maintain inventory records.
2. Travel Coordination: Preparing and processing travel requisitions and reimbursements. Ensure compliance
   with university travel policies and procedures.
3. Administrative Assistance: Support the Dean’s Office staff, including drafting
   correspondence, scheduling meetings, answering phones, and maintaining files and records.
4. Educational Software Management: Utilize
   educational software systems such as Banner and Dynamic Forms for data entry, record-keeping, and generating reports. Ensure accuracy and
   efficiency in system operations.
5. Operational Support: Assist with special projects, events, and initiatives as assigned. Collaborate
   with other departments and offices as needed to facilitate smooth operations.
6. Microsoft 365 Proficiency: Utilize Microsoft 365 suite
   of tools for email communication, document creation, spreadsheet management, and presentation development. Ensure familiarity with relevant
   software functionalities and updates.
7. Compliance: Ensure compliance with university policies, regulations, and procedures related to
   procurement, travel, and administrative operations. Stay informed about changes and updates in relevant areas.

Minimum
Qualifications

HS graduate or equivalent with at least one year of college. A minimum of three years of general office
experience to include at least one year working for manager level and/or above. Proficient skills in Microsoft Office suite, particularly
Excel, Word and Power Point. Ability to navigate Windows, Explorer and Microsoft Outlook.

Special Instructions to
Applicants

Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee
State University.

Official transcripts for positions which require a post-secondary undergraduate degree, advanced
degree and/or certification must be presented upon hire.

An unofficial transcript may be attached in the “Transcript”
section.

You will be required to provide names and contact information for three references during your application to
the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for
these letters using contact information you provided.

Close Date: 03/31/2024

Benefits

Tennessee State University offers eligible employees a competitive benefits package that includes
annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and
more.

Quick Link: https://jobs.tnstate.edu/postings/8100

Minimum References Required: 2