Secretary I, Animation & Game Development (MAGIC)


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Job ID: 1006802
Location: Wolfson Campus
Full/Part Time: Full-Time
Regular/Temporary: Regular

Job Details:

Job Family:
STAFF – Supoort Non- Exempt (SNE)
Grade: 08
$16.69Salary: $16.69 – $20.20
Department: Animation & Game Development
Reports To: Department Chair, Director or Program
Closing Date: April 21, 2024
FLSA Status: Non-Exempt
First Review Date:
February 28, 2024

Job Summary:

administrative support to Department Chairs, Directors, and/or Program

Duties & Responsibilities:

  • Checks
    voicemail and emails regularly and ensures that emergencies, such as faculty absences are communicated immediately
  • Acts as or
    oversees department receptionist area by answering telephone, transferring calls to the appropriate person and greeting
  • Opens, sorts, distributes department mail and prepares outgoing mail
  • Maintains supervisors appointment
  • Creates and maintains office files
  • Makes copies of correspondence or other documents as required
  • Maintains
    documentation of the operations of the department, which requires preparing and typing a variety of routine correspondence and documents
    including statistical reports, minutes, agendas, budget worksheets and requisitions
  • Responds to student
  • Communicates extensively with various faculty, staff and students
  • Prepares and/or maintains on-line payrolls for
    part-time and full-time personnel
  • Prepares on-line disbursement requests, requisitions, and leave forms
  • Maintains and
    adheres to College policies and procedures
  • Handles confidential information
  • Performs other duties as

Minimum Requirements:

  • Associates Degree and one (1) year experience; or two (2) years of experience in advanced clerical
    work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of
    experience and training
  • All degrees must be from a regionally accredited institution
  • Knowledge of spreadsheets, Microsoft
    and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator)
  • Knowledge of office
    practices and procedures
  • Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities
    are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, and students
  • Ability to use tact, poise,
    patience and courtesy
  • Ability to type 40 wpm
  • Ability to pass an MDC Clerical Assessment
  • Ability to think, reason,
    and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedures
  • Ability to write routine reports and correspondence
  • Ability to make arithmetical calculations such as addition,
    subtraction, multiplication and division
  • Ability to multi-task and meet tight deadlines
  • Ability to speak effectively before
    groups of customers or employees of organizations
  • Ability to work a flexible schedule that may include evening, and weekend
  • Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and

Additional Requirements:

final candidate is to successfully complete a background screening and reference check process.:

Miami-Dade is an equal access/equal opportunity community college and does not discriminate on the basis of handicap. An official online MDC Employment Application is required. Please visit our web site for application and instructions.


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