Secretary I, Animation & Game Development (MAGIC)

Job Details:

Job Family:
STAFF – Supoort Non- Exempt (SNE)
Grade: 08
$16.69Salary: $16.69 – $20.20
Department: Animation & Game Development
Reports To: Department Chair, Director or Program
Manager
Closing Date: April 21, 2024
FLSA Status: Non-Exempt
First Review Date:
February 28, 2024

Job Summary:

Provides
administrative support to Department Chairs, Directors, and/or Program
Managers.

Duties & Responsibilities:

• Checks
  voicemail and emails regularly and ensures that emergencies, such as faculty absences are communicated immediately
• Acts as or
  oversees department receptionist area by answering telephone, transferring calls to the appropriate person and greeting
  visitors
• Opens, sorts, distributes department mail and prepares outgoing mail
• Maintains supervisors appointment
  calendar
• Creates and maintains office files
• Makes copies of correspondence or other documents as required
• Maintains
  documentation of the operations of the department, which requires preparing and typing a variety of routine correspondence and documents
  including statistical reports, minutes, agendas, budget worksheets and requisitions
• Responds to student
  inquiries
• Communicates extensively with various faculty, staff and students
• Prepares and/or maintains on-line payrolls for
  part-time and full-time personnel
• Prepares on-line disbursement requests, requisitions, and leave forms
• Maintains and
  adheres to College policies and procedures
• Handles confidential information
• Performs other duties as
  assigned

Minimum Requirements:

• Associates Degree and one (1) year experience; or two (2) years of experience in advanced clerical
  work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of
  experience and training
• All degrees must be from a regionally accredited institution
• Knowledge of spreadsheets, Microsoft
  and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator)
• Knowledge of office
  practices and procedures
• Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities
  are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, and students
• Ability to use tact, poise,
  patience and courtesy
• Ability to type 40 wpm
• Ability to pass an MDC Clerical Assessment
• Ability to think, reason,
  and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and
  guidelines
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedures
  manuals
• Ability to write routine reports and correspondence
• Ability to make arithmetical calculations such as addition,
  subtraction, multiplication and division
• Ability to multi-task and meet tight deadlines
• Ability to speak effectively before
  groups of customers or employees of organizations
• Ability to work a flexible schedule that may include evening, and weekend
  assignments
• Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and
  staff

Additional Requirements:

The
final candidate is to successfully complete a background screening and reference check process.: