Location: Wolfson Campus
Full/Part Time: Full-Time
Regular/Temporary: Regular
Job Details:
Job Family:
STAFF – Supoort Non- Exempt (SNE)
Grade: 08
$16.69Salary: $16.69 – $20.20
Department: Animation & Game Development
Reports To: Department Chair, Director or Program
Manager
Closing Date: April 21, 2024
FLSA Status: Non-Exempt
First Review Date:
February 28, 2024
Job Summary:
Provides
administrative support to Department Chairs, Directors, and/or Program
Managers.
Duties & Responsibilities:
- Checks
voicemail and emails regularly and ensures that emergencies, such as faculty absences are communicated immediately - Acts as or
oversees department receptionist area by answering telephone, transferring calls to the appropriate person and greeting
visitors - Opens, sorts, distributes department mail and prepares outgoing mail
- Maintains supervisors appointment
calendar - Creates and maintains office files
- Makes copies of correspondence or other documents as required
- Maintains
documentation of the operations of the department, which requires preparing and typing a variety of routine correspondence and documents
including statistical reports, minutes, agendas, budget worksheets and requisitions - Responds to student
inquiries - Communicates extensively with various faculty, staff and students
- Prepares and/or maintains on-line payrolls for
part-time and full-time personnel - Prepares on-line disbursement requests, requisitions, and leave forms
- Maintains and
adheres to College policies and procedures - Handles confidential information
- Performs other duties as
assigned
Minimum Requirements:
- Associates Degree and one (1) year experience; or two (2) years of experience in advanced clerical
work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of
experience and training - All degrees must be from a regionally accredited institution
- Knowledge of spreadsheets, Microsoft
and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator) - Knowledge of office
practices and procedures - Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities
are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, and students - Ability to use tact, poise,
patience and courtesy - Ability to type 40 wpm
- Ability to pass an MDC Clerical Assessment
- Ability to think, reason,
and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and
guidelines - Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedures
manuals - Ability to write routine reports and correspondence
- Ability to make arithmetical calculations such as addition,
subtraction, multiplication and division - Ability to multi-task and meet tight deadlines
- Ability to speak effectively before
groups of customers or employees of organizations - Ability to work a flexible schedule that may include evening, and weekend
assignments - Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and
staff
Additional Requirements:
The
final candidate is to successfully complete a background screening and reference check process.:
Miami-Dade is an equal access/equal opportunity community college and does not discriminate on the basis of handicap. An official online MDC Employment Application is required. Please visit our web site for application and instructions.