Retirement Plan Manager – HigherEdJobs

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Posting date

Open Until Filled

Position Number

Department this Position Reports to

Hiring Range Minimum

Hiring Range Maximum

SEIU Level
Not an SEIU Position

FLSA Status

Employment Category
Regular Full Time

Scheduled Months per Year

Scheduled Hours per Week

Location of Position

Hanover, NH 03755
7 Lebanon Street

Remote Work Eligibility?

Is this a term position?

If yes, length of term in months.

Is this a grant funded position?

Position Purpose

Reporting to the Director of Benefits and Wellness, the Retirement Plans Manager oversees and manages the day-to-day operations of the Defined Contributions plans (401(a) and 403(b)), Defined Benefits plan, and non-qualified plan (collectively the Plans).

Required Qualifications – Education and Yrs Exp
Bachelors or equivalent combination of education and experience

Required Qualifications – Skills, Knowledge and Abilities

  • Bachelors degree plus 5+ years of experience with direct responsibility for the administration of retirement plans or an equivalent combination of education and experience.
  • Expertise in retirement and benefits laws/regulations, policies, and practices with particular expert level knowledge in those pertaining to retirement plans.
  • Demonstrated expertise with standard concepts, practices, and procedures related to defined contribution, defined benefit and non-qualified plan administration, management, and governance.
  • Strong aptitude for data and numbers, and extremely organized and detail oriented – Excellent computer skills, expert level user with Microsoft Office.
  • Excellent written and verbal skills, strong analytical and interpretive skills; Outstanding interpersonal skills with an ability to work within a team environment and independently.
  • Must be comfortable presenting in front of large groups both in person and virtually.
  • Ability to handle multiple priorities simultaneously.

Preferred Qualifications

  • Experience managing large, complex Defined Contribution and Defined Benefit plans.
  • Prior experience managing large, complex projects.
  • Advanced knowledge of Employee Retirement Income and Security Act (ERISA), Department of Labor and Internal Revenue Service regulatory issues.
  • Proficient user of HRIS systems.

Department Contact for Recruitment Inquiries
Michelle Scichilone

Department Contact Phone Number

Department Contact for Cover Letter and Title
Michelle Scichilone, Executive Director of Total Rewards

Department Contact’s Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function

Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.

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Plan Management/Compliance

  • Manages five Dartmouth retirement plans. Oversees the day-to-day operations of the retirement plans ensuring compliance within all areas.
  • Manages annual retirement plan audits and compliance testing. Collaborates with finance staff, auditors, consultants, attorneys, and retirement plans record keepers to ensure timely filing of required federal documents. Develops audit protocols; establishes a regular audit schedule and conducts audits according to schedule; maintains a report of audit findings and corrections; oversees audit corrections and ensures all audit corrections are made; recommends changes to established procedures as required by audit findings.
  • Manages the administrative functions and coordinates activities, establishing deadlines and determining priorities to ensure compliance of enrollments, terminations, monitors effectiveness of retirement plan processes, makes recommendations for improvements and implements changes to employee retirement plans. Manages compliance with federal retirement plans contribution limits.
  • Responsible for reviewing contracts, plan documents, Summary Plan Descriptions and other legal documents for accuracy and ensuring all compliance notifications are delivered.
  • Fulfills fiduciary governance tasks as a non-voting member on the Retirement Plan Governance Committee (RPGC) and serves as the Secretary of the RPGC. The Committee implements best practices for oversight of all retirement plan activity, as well as reviews and recommends plan changes.
  • Establish and consistently maintain effective and positive working relationships with retirement vendors and monitor vendor service levels.
  • Oversees preparation and submission of all required reports and ensures retirement plans fully comply with current and future government regulations.
  • Interprets federal regulations and ensures that statutory changes are incorporated into the information systems. Works closely with Benefits Analysts to ensure systems reflect changes accurately.
  • Manages the Flexible Retirement Option (FRO), a phased retirement program for Dartmouth faculty.

Percentage Of Time



  • Interprets policies, procedures, regulations, and plan documents when communicating retirement plan information to plan participants, plans recordkeepers, TPA’s, and consultants.
  • Presents retirement plans information at new-hire orientation and seminars. Administers, implements, and monitors the effectiveness of the benefits communication program and recommends continuous improvement processes.
  • Develop and arrange retirement plan educational seminars for employees to maintain and enhance participant engagement.

Percentage Of Time


General Administration

  • Manage, guide and mentor Retirement Plan Administrator.
  • Oversees Dartmouth retirement plans in the retirement plans recordkeeping systems. Identifies when systems are not functioning properly or when changes are required. Works with HR, computing staff, and vendors to identify the issue and assure the fix is tested and working properly. Authorizes programming changes to applicable systems, oversees system output, and updates employee communication materials.
  • Provides oversight and direction to solve complex and unusual situations such as account discrepancies, systems inconsistencies, and payroll questions. Solve problems and interpret complex regulations as they relate to business processes and benefits issues.
  • Manages production of Defined Benefit annual summary statement, annual funding notice, and other required notifications to all participants.
  • Stays current with all federal/state regulations and Dartmouth policies/procedures and ensures all decisions and actions are in compliance.
  • Advises the Director of Benefits and Wellness of improvement opportunities to the efficiency of office procedures, documents procedures, and makes recommendations on changes to recordkeeping systems used for retirement plan administration.

Percentage Of Time
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Performs other duties as assigned

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

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