Program Coordinator, Information Systems / Management


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Position Summary:

The VCU School of Business invites talented and qualified candidates to apply for the position of
Program Coordinator. The Program Coordinator position administratively supports several academic units within the School of Business
providing planning, organization, and coordination. Through assistance provided to department chairs, faculty and students, the program
coordinator facilitates achievement of the academic goals of each unit and the School of Business. The Program Coordinator must carry out
these responsibilities accurately and professionally, exercising discretion and independent judgment with minimal supervision.

Typical Responsibilities:

  • Coordination of and participation in departmental meetings and internal
    events

  • Function as the departmental point of contact for students, prospective students, and faculty

  • Ensure
    departmental operations run smoothly and the department is staffed during business hours; coordinate hiring, workloads, and serve as primary
    timekeeper of student workers as needed

  • Facilitate timely and accurate communication between faculty, students, the
    department chair and other units within the school; this includes tasks such as textbook orders with faculty, sending departmental
    communications and internal event information, and ensuring the expressed needs of students are matched with appropriate
    resources.

  • Perform fiscal functions such as purchasing materials, submit payment requests for student awards and
    scholarships, coordinate faculty and student travel, submit reimbursements; interface with the school’s finance team when more complex
    transactions are required. Ensure that all transactions are processed in compliance with university policies and applicable federal, state,
    and local laws.

  • Provide expense tracking and reporting to the department chair to assist with budget management and
    reconcile monthly financial transactions.

  • Facilitate execution of new adjunct faculty hires and adjunct faculty contracts in
    partnership with department chairs and Human Resources

  • Support of departmental and school-wide events as part of a
    team

  • Work on special projects and initiatives as needed to support the School of Business

Minimum
Qualifications:

  • Excellent problem solving, organizational, and time management skills

  • Ability to apply
    knowledge of programs, operations, and administrative policies and procedures to maintain or enhance the department’s operating
    efficiency

  • Communication and interpersonal skills that lead to successful interactions with students, faculty,
    administrators, staff, and the general public

  • Ability to execute detailed administrative work in a timely and accurate
    manner, while maintaining confidentiality and integrity in all areas, but especially in those of finance and personnel
    administration

  • A commitment to customer service and the ability to create a positive and inclusive environment for our
    faculty, staff and students

  • Ability to function well in a complex, fast-paced, multi-task work environment that may present
    conflicting deadlines

  • Ability to learn and use a variety of computer programs, internet software, and office applications,
    such as Microsoft or Google Workspace

  • Ability to supervise student workers

  • Ability to plan small-scale special
    events for the department, and be a support for larger events

  • Demonstrated experience in fostering and advancing a diverse,
    inclusive and equitable environment or commitment to doing so as a member of the School of Business and staff-person at
    VCU

  • Flexibility to work occasional evenings or weekends to support events (significant notice given)

Preferred Qualifications:

  • College-level coursework in a business-related field

  • Prior experience in an
    administrative or support position or relevant work experience in a university setting

  • Experience with higher education,
    governmental, or corporate financial systems for purchasing and procurement

  • Proficiency in Microsoft office applications
    and/or Google Workspace applications

  • Previous experience using course management software (i.e.
    Canvas)

  • Previous experience using event management or CRM software (i.e. Slate)

  • Prior experience using
    Jotform or Smartsheet platforms

Other Information:

This position may be eligible for a hybrid and flexible work
schedule once training is complete and must be coordinated with the supervisor of this role. This position must be on site during events and
when department office coverage is required.

Typical Schedule: Monday – Friday, 40 hours per week, but does require periodic evenings
and weekends.

All full-time university staff are eligible for VCU’s robust benefits package that includes: comprehensive health
benefits, paid annual and holiday leave granted up front, retirement planning and savings options, tax-deferred annuity and cash match
programs, generous tuition benefit, employee discounts, well-being resources, abundant opportunities for career development and advancement
and more. Learn more about VCU’s benefits here:https://hr.vcu.edu/current-employees/benefits/a-z-list-of-benefits/.

The School of Business is committed to the
growth and professional development of its team members and will provide opportunities to foster a culture of learning and career
development.

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education
and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic
information, sexual orientation, gender identity, gender expression, or disability.

Salary Range: $45,000 -
$55,000

Position Details

Department:School of Business, Information
Systems/Management
Employment Type:UF – University Employee FT
Restricted
Status:
No
FTE:100
Exemption Status:Non-Exempt

ORP Eligible:
No

VCU Role/Title: Program Specialist series (General Administration family)

Contact
Information

Contact Name:Joe Coombs

Contact Email:jecoombs2@vcu.edu



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