Office Specialist II – HigherEdJobs

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Office Specialist II

Department: 3670055010 Health & Human Sciences Dean
Job no:
516629
Employment type: Staff Full Time (Unclassified – Term)
Location: Manhattan, Kansas
Worksite: On-site
requirement
Categories: Administrative / Professional
Pay Grade: 05A

About This Role:
The
Kansas Child Care Training Opportunities (KCCTO) team, within the College of Health and Human Sciences, is looking to hire an Office
Specialist II
to provide specialized administrative support to a grant-funded, statewide professional development project in the
area of childcare and education that focuses on individuals and programs serving children aged birth to thirteen years. This position will
be responsible for managing customer communications and will serve as the lead for customer service interactions related to KCCTO services.
This position will report to KCCTO’s Outreach and Engagement Program Coordinator.

Specific duties include, but are not limited
to:

  • Answer incoming phone calls and monitor emails
  • Connect customers with their course instructors, as needed
  • Assist with various course processes, which may include processing requests for transfers, transcripts, and certificates
  • Assist
    with course registration, enrollments, and completions
  • Manage training rosters
  • Assist with materials inventory
  • Handle logistical arrangements for in-person trainings and events
  • Direct work of student office assistant/s
  • Other
    duties as assigned

Why Join Us:
Kansas Child Care Training Opportunities, Inc. (KCCTO) is a
state-wide training office dedicated to providing quality, accessible, professional development opportunities to family childcare providers,
childcare center staff, and other early education professionals throughout Kansas. KCCTO is a sponsored project of Kansas State University
and the College of Health and Human Sciences. The mission of KCCTO is to ensure high-quality early education and care through professional
development and support for those who work with and on behalf of young children. KCCTO is the current contracted agency by the Kansas
Department for Children and Families (DCF) for the Early Childhood Workforce Development Project.

The College of Health and
Human Sciences
is home to six academic departments (Applied Human Sciences; Food, Nutrition, Dietetics & Health; Hospitality
Management; Interior Design & Fashion Studies; Personal Financial Planning; and Kinesiology), the Center on Aging, Physician Assistant
program, and a Nursing partnership with Wichita State University. The College enrolls more than 2,300 undergraduate and 400 graduate
students and employs more than 115 full-time faculty members in teaching, research, and Extension positions (https://www.hhs.k-state.edu/). The College
is committed to promoting research, scholarship, creative activity, and discovery with a strategic and cohesive focus on health and human
behavior.

Kansas State University offers a comprehensive benefits package that includes health insurance, life
insurance, retirement plans, and paid time off (vacation, sick, and holidays). To see what benefits are available, please visit https://www.k-state.edu/hsc/benefits
a>.

We Support Diversity and Inclusion:
Kansas State University embraces diversity and inclusion. The
university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others.
The University is dedicated to promoting the Principles of Community.

Worksite Options:
This position is required to be performed
on-site. Work is performed on employer premises or designated assignment location.

What You’ll Need to
Succeed:

Minimum Requirements:

  • One year of relevant experience

Preferred
Qualifications:

  • Associate’s degree from an accredited college
  • Two years of experience working in an office setting
    that requires professionalism, teamwork, and confidentiality
  • Two years of experience managing multiple tasks or projects
  • Proficient in Microsoft Office Suite
  • Five years of experience working in a non-profit, multi-project, or technology-based
    program
  • Ability to develop and maintain professional relationships
  • Basic knowledge of early childhood and the childcare
    system, along with available resources
  • Experience directing the work of coworkers
  • Direct experience with childcare
    programs and the children and families they serve

Other Requirements:

  • Applicants must be currently
    authorized to work in the United States at the time of employment

How to Apply:
Please submit the
following documents:

  1. Cover letter
  2. Resume
  3. Three professional references

Inquiries about the position
should be directed to the search committee chair, Chelsea Schulte, at cmitch@ksu.edu with the subject line: KCCTO
Office Specialist Search.

Screening of Applications Begins:
Immediately and continues until the position is
filled.

Anticipated Hiring Salary Range:
$17.34 – $20.20 per hour

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without
regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability, or status as a
protected veteran.

Background Screening Statement:
In connection with your employment application, Kansas State
University will procure a Background Screen on you as part of the process of considering your candidacy as an
employee.

Advertised: Mar 25, 2024
Application Closes: Open until filled

To apply, visit https://careers.k-state.edu/cw/en-us/job/516629/office-specialist-ii

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