Human Resources Generalist – HigherEdJobs

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Stanford University is one of the world’s most renowned universities. Sitting in the heart of the San Francisco Bay Area among the
valley’s most progressive companies, the School of Medicine is seeking candidates to fulfill a highly influential role in Human Resources in
the Pathology Department.

You will be working with an unparalleled leading edge community of faculty and staff that are fundamentally
changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to
make a difference, and participate in human advancements. Our culture is fast paced, energetic and growing all of the time.

We offer
a variety of benefits beyond traditional medical, dental, retirement and savings options:

  • Events and program for children,
    sports camps, tuition options
  • World class intellectual stimulation through learning and development classes, workshops and onsite
    conferences from leading edge speakers and faculty
  • Work/life and family friendly policies and reimbursement
  • Participation
    in Stanford’s social responsibility and sustainable programs for a better world
  • A vibrant university culture that values the
    uniqueness of each individual

We are seeking candidates who are expert organizers, compliance gurus, and still have a spirit
and energy to change the world.

About the Department of Pathology

The Department of Pathology is a founding
department of the Stanford School of Medicine and one of the leading departments in the United States. Our preeminent faculty spans from
emerging leaders to highly accomplished physicians and scientists, including a Nobel laureate and members of the National Academy. Our
mission is to improve the diagnosis, treatment and basic understanding of human disease. This is done through discovery (research),
education, and clinical care.

For more information about the department visit

About the Position

Stanford University is seeking a Human
Resources Generalist that will act as the first point of contact for most human resources inquiries, serve as a resource to staff and
faculty on human resources policies, procedures, and practices, as well as, provide human resources administrative support. This role will
be working a hybrid model of on-site and work from home. You will be part of the Pathology HR team and provide support in the areas of Job
Classifications, recruitment, processes improvement, performance appraisals, employee relations, visas, as well as supporting many other
areas. Working directly under the Human Resources Manager, this person will need to have a strong base in HR knowledge in order to maintain
a high level or HR service to the Department of Pathology.

You should be highly organized, proactive, extremely detail oriented and
be able to multi-task with ease in a fast-paced environment. Regardless of your assignment, you will be expected to demonstrate strong
business judgement, professional etiquette and develop program management skills. In addition to having a “can-do” attitude and pleasant
demeanor, you must have extraordinary communication skills that allow you to interact with a diverse group of

Duties include:

  • Interpret human resources policies, and provide advice on
    human resources processes, procedures and issues. Resolve issues as appropriate and consult with and make recommendations to
    manager/director to resolve more complex issues.
  • Facilitate the recruitment process by providing advice to hiring managers on job
    postings, advertising, interview questions, and reference checking. Conduct pre-screening, including sourcing and interviewing, to refer
    qualified applicants to hiring managers.
  • Design and manage onboarding and exit processes.
  • Manage HRIS data management
    activities, including PeopleSoft transactions. Monitor personnel action reporting to ensure data integrity and compliance, and research and
    resolve pay issues.
  • Develop and maintain a variety of reports and queries. Analyze and monitor data to recommend and implement
    process and practice improvements.
  • Explain applicable workers’ compensation, disability, leave policies and procedures. Manage
    appropriate documentation and generate related correspondence. May update reports to track leaves and maintain HRIS records.
  • Coordinate the communication and management of the annual performance appraisal and salary planning processes. Gather data and/or
    generate reports to support the performance appraisal and salary planning processes. May conduct analysis to determine salary inequities and
    provide recommendations to manager/director.
  • Guide managers in the process of selecting job descriptions and developing job
  • Act on behalf of manager/director for human resources matters in his/her absence.
  • Manage the process for
    academic and staff appointments/reappointments and student/post-doctoral appointments. Advise on documentation requirements, including how
    to revise documentation to ensure all university and legal requirements are met.
  • Support and/or implement compliance programs.
  • Conduct research in support of workplace investigations.
  • Direct the work of Human Resources Admin 1

duties may also be assigned

Desired Qualifications:

  • Highly organized and detail oriented in order
    to provide timely and accurate work
  • Experience in an academic environment working with faculty
  • Experience writing job
    description and classifying employees, both exempt and non-exempt
  • Knowledge base of compensation procedures and theories
  • Basic Employee Relations experience
  • Familiarity with Visa Processing, H-1B, O and TN
  • 1-2 years of supervision or
    mentoring of staff

Education & Experience (REQUIRED):

Associate degree and four years of relevant
experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities (REQUIRED):

  • Demonstrated experience applying and interpreting human resources policies and procedures.
  • Demonstrated experience
    successfully managing programs and/or projects.
  • Strong attention to detail and accuracy.
  • Demonstrated ability to maintain
    confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
  • Ability
    to work independently, consistently follow through with projects and assignments, and meet deadlines.
  • Excellent oral and written
    communication skills to independently draft effective correspondence and documentation.
  • Demonstrated strong and effective
    interpersonal and customer service skills.
  • Strong analytical, critical thinking and problem solving skills.
  • Strong
    computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Must be skilled in human resource management
    systems, such as PeopleSoft and time/leave systems. Experience using email and internet.


  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully,
    lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
  • Rarely kneel/crawl, operate foot and/or hand

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any
employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • This position may have a flexible work location, with the possible ability to be either co-located near
    the Stanford campus or in Palo Alto, CA as a hybrid worker.

The expected pay range for this position
is $77,659 to $91,074 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university
reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not
limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability,
internal equity, geographic location and external market pay for comparable jobs


Stanford University is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and individuals with disabilities.

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