Employment Specialist – HigherEdJobs

Requisition Number: RE46989

Department Name: 3J540:Employment

Work Location: Lexington, KY

Grade Level: 42

Salary Range: $17.41-27.87/hour

Type of Position: Staff

Required Education: BA

Click here for more information about equivalencies
https://hr.uky.edu/employment/working-uk/equivalencies

Required Related Experience: 1 yr

Required License/Registration/Certification

None

Physical Requirements

The essential job functions of this position require you to: communicate and build working relationships with staff, faculty and candidates from diverse backgrounds; abide by University guidelines; maintain confidentiality; prioritize and manage work effectively; provide exceptional customer service and positively represent the university; ensure work is detailed, accurate and completed in a timely manner; perform work in a sedentary position; interact with individuals from various levels throughout the university and work successfully in a team as well as independently.

Shift

Monday – Friday 8:00am – 5:00 pm (40 hours/week). There is the possibility of a hybrid work arrangement after training.

Job Summary

The Career Employment office in Human Resources is seeking an Employment Specialist to assist hiring departments with the essential steps of hiring regular full-time employees. This position will be responsible for providing guidance, advice, and best practices on the overall selection process.

One of many responsibilities of this position will be to collaborate with hiring officials throughout the University of Kentucky, including UK HealthCare, to post and process a high-volume of job requisitions utilizing the University’s online employment system. This would include:

• editing job descriptions and posting questions for general effectiveness and to reveal best applicants
• working with advertising vendors to submit ads to various publications
• ensuring all posting language adheres to university, state, and federal employment laws

The Employment Specialist will also ensure that hiring departments follow the proper hiring procedures and timelines to fill job requisitions by successfully completing requirements outlined in the department’s standard operating procedures (SOPs) related to UK policy and procedures and relevant state and federal employment laws. Some of these processes include: reviewing and approving submitted hiring proposals, conducting pay equity reviews, and monitoring compliance needs. This position will also be responsible for consulting with applicants and potential applicants regarding the university’s hiring process and will be the liaison between the applicant and the hiring department.

This role will contribute to the continuous improvement of department services and the division’s reputation by actively engaging in work teams and projects, identifying potential areas for improvement, investigating and recommending potential corrective courses of action; proactively identifying and taking advantage of opportunities to build on professional and procedural knowledge base; and providing project research and support to the Employment Management team.

The Human Resources Employment department is committed to promoting work-life balance by offering flexibility, including the possibility of a hybrid work arrangement after training. This position includes exceptional benefits and provides opportunities for career growth.

Skills / Knowledge / Abilities

We are seeking an individual with initiative, superior customer service focus, team oriented, excellent written and oral communication skills and the ability to build strong working relationships. A successful candidate will also have HR professional knowledge, the ability to multi-task with a strong emphasis on accuracy and attention to detail. Solid time management, problem solving, critical thinking, follow-through, and planning and organizational skills are all critical to the success in this position and a high level of respect for confidentiality and inclusivity are a must.

Does this position have supervisory responsibilities?: No

Preferred Education/Experience

Experience working in an environment with high volumes, attention to detail.

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.