Dean’s Office Administrative Assistant – HigherEdJobs

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Diversity Statement
The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are required to include in their cover letter information about how they will further this goal.

Posting Summary

Provide a welcoming environment for internal and external constituents in the College of Education and Social Services (CESS) as the first point of contact in the Dean’s Office. Provide high level administrative support for the Dean’s Office leadership under the guidance of the CESS Senior Staff Advisor to provide complex scheduling, event planning, and backup support for the Dean, maintaining sensitive and confidential information. Provide general administrative support to the Office of Student Services, managing phone and email inquiries from prospective, admitted students, and others. Support faculty committees, as needed. Work collaboratively with other CESS departments in support of faculty searches and events. Take the initiative and anticipate operational efficiencies. Contribute to the diversity and excellence of the College and University. This position reports to the CESS Senior Staff Advisor.

Minimum Qualifications (or equivalent combination of education and experience)

Associate’s degree in related area and one to three years related experience required. Proficiency with office software applications including Word, Outlook (Calendaring and Scheduling), MS Teams and Zoom meetings coordination, Excel, and Adobe Creative Suite including creative design. Ability to adapt to evolving technology to enhance office operations required. Effective communication and interpersonal skills, organizational skills and the ability to remain flexible and calm while prioritizing different tasks required to meet the critical deadlines. Effective communication, interpersonal and collaboration skills. required. Attention to detail, organizational and multitasking skills essential.

Other Information

The College of Education and Social Services (CESS) strives to promote a more humane and just society, maximizing human potential and the quality of life for all individuals, families and communities.
For more detailed information about us, visit the College of Education and Social Services’ website,
To apply submit resume and cover letter through the UVMJobs site. Include 3 references with name and contact information.

Special Conditions
Bargaining unit position, External candidates must complete a 4-month probationary period, A probationary period may be required for current UVM employees, After this week, position posted until filled, This position is ineligible for telework due to the essential functions

FLSA: Non-Exempt

Payband Max (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE)): 28.63

Payband Min (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE)): 16.84

Staff Hiring Band: Hiring salary budgeted at low end to mid pay band

Union Position
Yes, UVMSU ($20 minimum hourly rate)

Open Until Filled: Yes

Posting Number: S4671PO

Department: CESS Dean’s Office/53000

Position Number: 00026787

Employee FTE: 1.00

Employee Term: 12

The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law. The University encourages applications from all individuals who will contribute to the diversity and excellence of the institution.

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