Coordinator II – HigherEdJobs

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The University of St. Thomas invites qualified candidates to apply for a Coordinator II position within the Theology Department.

The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are committed to building a skilled team that represents a variety of backgrounds and perspectives. This commitment is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission.


The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

  • Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
  • A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
  • Medical, dental, and vision options
  • Employer-paid disability, life, and AD&D benefits


The coordinator provides support for the Theology department, including but not limited to marketing, event planning, course scheduling, budget maintenance, office and calendar management, student worker supervision, and faculty onboarding.


Administrative Duties:

  • First point of contact and office management
  • Supplies/maintenance requests, manage device inventory
  • Respond to departmental inquiries
  • Prepare, edit, and send department enewsletter
  • Coordinate office moves/new faculty onboarding
  • Maintain department rosters and Outlook distribution lists
  • Requests for service – various as needed
  • Calendar management
  • Enter library archive data
  • Supervise student workers – Provides administrative support to student employees by approving timecards, tracking hours, and requesting door access. Monitors the funding for student employment.

Budget Administration:

  • Assist in annual budget preparation
  • Prepare and process payments
    • Contracts
    • Vendors
    • Check requests
    • Wire transfers
    • NBC payments
    • Journal Vouchers
  • Run Cognos budget reports – track expenses
  • Wells One

Marketing and Event Planning:

  • Web updates
  • Creation of marketing materials – Canva
  • Social Media
  • Event planning

Academic Scheduling:

  • Academic scheduling
    • Enter courses in Banner
    • Coordinate room assignments
  • Enter faculty adjunct/overload contracts
  • Registration support, waitlists, LLCs, and student placement
  • Monitor Decision Support reports
  • Assist with Canvas sites
  • Enter faculty load data and run reports

Other duties as assigned.


Minimum Qualifications

  • High School education or the equivalent
  • Three years of administrative support experience

Preferred Qualifications

  • Completion of some college level courses


All interested candidates must apply online at Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at

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