Confidential Secretary – HigherEdJobs

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Confidential Secretary

Available Title(s):
1154-YN_ADMINPRO – Confidential Secretary

Business Title:
Confidential Secretary

Employee Type:
Admin. Professional

Time Type:
Full time

Position Term:
12 Month

Position Details:

Summary of Duties:

This position provides an extensive variety of confidential, clerical, and office support, front-line reception and backup to executive support staff in the Office of the VP for Finance and Administration.

Required Qualifications:

  • High school graduation or equivalent and five (5) years of clerical or secretarial support experience OR any combination of relevant education and experience totaling five (5) years.
  • Demonstrated experience using an electronic calendaring system.
  • Demonstrated computer experience including development and maintenance of databases and spreadsheets.
  • Demonstrated experience effectively handling confidential and sensitive information.

Preferred Qualifications:

  • Demonstrated experience working in a position requiring extreme confidentiality.
  • Demonstrated work experience arranging and reconciling business travel.
  • Demonstrated working knowledge of WSU Business Policies and Procedures.
  • Experience with Workday or similar system.

Additional Information:

Area/College: Finance and Administration

Department Name: Office of the Executive Vice President for Finance and Administration

City, State, Zip: Pullman, WA 99164

Department Link: Finance and Administration

Monthly Salary: $3,750.83 – $4,574.21| In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For additional information, please review WSU’s Administrative Professional Compensation. WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.

Overtime Eligibility: Yes

FTE: 100%

This is a permanent position.

Posting Close Date: Applicants must submit their completed application by Wednesday, September 13, 2023 at 11:59 p.m.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions: Applicants must upload the following required documents to their online application. External candidates, please upload all documents in the “Resume/CV” section of your application. Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Required Documents:

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or

To apply, visit

Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.


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