BLANK AST 4 (Immigration and Academic Personnel Specialist)

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Department Purpose

This position is one of three academic personnel specialists in the Plant Sciences Department within the College of Agricultural and Environmental Sciences. There are approximately ~84 Senate and CE Specialist and approximately ~70 Federation members in the department. The position works with a wide diversity of academic positions including: Academic senate and federation personnel; Unit 18 and SOE lecturers; international and visiting l scholars.

Job Summary

Under general supervision, provide department-level coordination of all International Visiting Scholar appointments, hiring of Postdocs, and facilitate, lead, and manage the process for all required visa sponsorship paperwork, including permanent residency, for the faculty, academics, and staff in the department of Plant Sciences. Serve as the department liaison to the office of Services for International Students and Scholars (SISS) on U.S. immigration policies and regulations.

Position Information

Apply by Date

September 13th 2023

Salary Range

$31.85/hr. – $41.42/hr.

Appointment Type


Number of Positions


Percentage of Time


Shift Hours

Manager will advise


Davis, CA.

Union Representation

Yes – CX

Benefits Eligible



* Sit at computer terminal, using of keyboard and mouse, for extended periods of time.

* Work occasional overtime including evenings and weekends to meet operational needs and deadlines.


  • UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

* Work occasional overtime including evenings and weekends to meet operational needs and deadlines.


* One to two years of experience working in an international services office or the equivalent work with international and visiting personnel.

* Experience managing and processing J-1 and H-1B visas and Permanent Residency petitions in a higher education environment.

* Experience in a customer service and customer satisfaction environment, with an emphasis on meeting client needs with attention to details.

* Interpersonal communication skills to clearly and effectively interact with individuals from diverse cultural backgrounds and perspectives in order to research and secure information to resolve problems and recommend alternatives.

* Analytical skills to anticipate problems, perform research, and develop creative solutions, including goal setting and delegating.

* High level organizational skills to work on projects with competing deadlines and to independently establish goals and workload priorities with flexibility in dealing with people and deadlines.

* Grammar, editing, and proofreading skills to compose business correspondence, forms, and reports with attention to detail.


* Experience applying relevant immigrant and non-immigrant employment policy to university policy as it pertains to the hiring of international employees.

* Experience managing and processing all other types of employment visas beyond J-1 and H-1B.

* Experience working with a ticketing or case management system to organize/track work, and experience using automated personnel and/or accounting systems and programs.

* Knowledge of UC Davis policies, procedures, and processes relevant to visiting scholars, academic personnel


Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain – we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

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