Administrative Specialist I – HigherEdJobs



University of Idaho

Administrative Specialist I

Location: Moscow

Division/College: College of Art & Architecture

Employee Category: Classified

Pay Range: $18.00 per hour or higher depending on experience

FTE: 1

Full/Part Time: Full Time

Position Summary:
Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties may include:

  • Managing records and documents
  • Performing general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
  • Greeting visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
  • Other duties as assigned

Minimum Qualifications:

  • High School Diploma or equivalent
  • Organizing tasks to meet deadlines
  • Participating in teams to accomplish shared goals
  • Using computer software and applications for word processing, email, and internet searches

Preferred Qualifications:

  • Bachelors degree and/or two years experience as an administrative professional.
  • Customer service experience.
  • Banner training and experience in Finance, Human Resources and Student modules.
  • Experience with higher education academic rules, regulations, policies, procedures, curriculum, and graduation requirements.
  • Ability to multi-task and take direction from multiple staff members in an office setting.
  • Knowledge of office management, record keeping methods, and information management practices, computer applications for example: Word, Excel, Banner, Web Applications, planning and scheduling processes.
  • Knowledge of University of Idaho policies and procedures which include, but are not limited to course offerings, registration procedures, and fee processing procedures.
  • Experience working independently in project completion, working effectively and efficiently in a multi-tasking environment, demonstrating flexibility, utilizing conflict resolution skills and maintaining confidentiality, working with individuals from varying cultural and socio-economic backgrounds.

Physical Requirements & Working Conditions:

Required Licensures, Certifications or other

Posting Number: SP004266P

Posting Date: 01/18/2024

Closing Date:

Open Until Filled: Yes

Special Instructions:
Applications received by February 19th, 2024 will receive first consideration.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit:

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.



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