Administrative Assistant – Part Time


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Administrative Assistant – Part Time (two positions)

College of Education and Health
Sciences

JOB SUMMARY:

Provide administrative, technical and clerical support for the chair, program
directors, and faculty in the department of Teaching, Learning & Technology or the department of Expression, Leadership &
Inclusion.

SALARY INFORMATION:

In compliance with New York’s Pay Transparency Act, the salary for this union
position is $29,627. Pre-employment assessment on Microsoft Word and Excel will be conducted.

Our union positions have excellent
benefits, including Tuition Remission for the employee, spouse and dependent children. For a list of benefits provided to employees, please
click here.

REPORTS TO: Department Chair and and Senior
Director of Student Success & Administrative Affairs

RESPONSIBILITIES & DUTIES:

  1. Meet and greet students in the
    Harvey Hall main office. Respond to email, telephone and walk-in inquiries.
  2. Schedule ELI department meetings and manage the
    chair’s calendar as requested.
  3. Compose a variety of routine and/or specialized correspondence, blast emails, meeting minutes,
    reports, documents, applications, RSVP’s, and/or other applicable materials. Create, manage, and update electronic and hard copy student
    records. Assist chairs, faculty, and OSS with obtaining necessary student information upon request.
  4. Send out probation letters
    and maintain the probation maintenance system via SAAS including posting notes to Navigate and Adelphi LMS systems.
  5. In
    collaboration with the Office of Student Success, maintain spreadsheet reports of incoming students by program and send out graduate
    admissions’ letters on behalf of the Chairs.
  6. Maintain supply inventory and request instructional materials, including examination
    copes, as needed. Support Director of Operations with purchase orders, check requisitions and faculty requests.
  7. Maintain
    communication with One Stop and the RSA CEHS Office of Student Success as needed.
  8. Assist in making travel arrangements for
    faculty.
  9. Receive and distribute mail.
  10. Provide support for special events, open houses, and provide in-person coverage at
    the Ruth S. Ammon College of Education and Health Sciences Pre-Commencement
  11. Performs other job related duties as assigned.

REQUIREMENTS: (Knowledge, Skills and Abilities)

  1. Ability to prioritize workload according to volume, urgency, etc.
  2. Excellent interpersonal and organizational skills.
  3. Excellent clerical skills.
  4. Excellent professional verbal and
    written communication skills. Writing sample required.
  5. Demonstrated ability to work independently with attention to detail.
  6. Excellent problem solving and time management skills.
  7. Experience with student affairs in higher education is highly
    desirable.
  8. Ability to multitask and work efficiently in a fast paced environment.
  9. Understanding of FERPA with the ability
    to maintain confidentiality.
  10. Excellent demonstrated ability with Microsoft office suite (PowerPoint, Excel, Word); Adobe, Moodle,
    and internet navigation.

EDUCATIONAL/EXPERIENCE REQUIREMENTS:

  1. Associate’s degree is preferred.
  2. Three
    years of student-service experience in a higher education setting is preferred.

HOURS:

  1. Department of
    Teaching, Learning & Technology – Monday 9am – 4:30pm, Tuesday 9am – 4pm, Wednesday 9am – 4:30pm, Thursday 9am – 4pm.
  2. Department
    of Expression, Leadership & Inclusion – Tuesday 9am – 4:30pm, Wednesday 9am – 4pm, Thursday 9am – 4:30pm, Friday 9am – 4pm.


ABOUT ADELPHI

Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research
university dedicated to transforming students’ lives through small classes with world-class faculty, hands-on learning and innovative ways
to support academic and career success. Adelphi is one of just four companies and the only university on Long Island to be named among
America’s Best Employers by State for 2023 by Forbes. Adelphi offers exceptional liberal arts and sciences programs and professional
training, with particular strength in our Core Four- Arts and Humanities, STEM and Social Sciences, the Business and Education Professions,
and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island’s oldest private coeducational
university, serving more than 7,400 students at its beautiful main campus in Garden City, at learning hubs in Brooklyn, the Hudson Valley
and Suffolk County, and online. The University offers students 70 undergraduate programs, 93 master’s degree and doctoral programs, and 64
certificate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area,
more than 119,000 graduates across the country, a growing enrollment of students from 44 states and 76 countries, and rising rankings from
top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the
region.

To apply, visit https://phf.tbe.taleo.net/phf02/ats/careers/v2/viewRequisition?org=ADELPHI&cws=39&rid=3064jeid-4
4b7639511aa67439faf50eb99f49c47



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