Administrative Analyst – HigherEdJobs

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The San José State University Research Foundation (SJSURF) is committed to building a work
environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career.
Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect
the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares
their views, and where differences in backgrounds and perspectives are seen as adding value.


The administrative analyst delivers support services to selected San Jose State University students through database
and budget management, recordkeeping and other administrative support duties as needed. Applicant should be well-versed in TRiO Support
Services, or similar services provided to low-income, first-generation, and/or students with disabilities. Additionally, this person will
report directly to the ASPIRE/McNair Scholars program director.

Maintain expenditure records by specific budget category. Creates and maintains computerized spreadsheets for budget monitoring and control.
Reviews and verifies all computer printouts on program budget status prepared by Research Foundation accounting office.
2. Establishes
and maintains a complex computerized system of files and records involving participant eligibility, demographic data, results of outcome
objectives, and project contracts. Prepares written and statistical reports on student progress and outcomes as requested by Program
3. Prepares quarterly budget reports and projected budget reports for Program Director to monitor spending and the effective
use of funds.
4. Assists the Director in managing the program budgets and ensuring compliance with TRiO legislation and regulations as
stated/required by the Department of Education.
5. Assists the Director to ensure compliance in accordance with the grant contract with
the U.S. Department of Education and SJSU Research Foundation policies and procedures.
6. Coordinates office workflow and maintenance of
files and records between ASPIRE and McNair Scholars Programs.
7. Advises Director of any problem areas in handling office workflow,
questions about program priority and suggestions for improving the efficient operation of the program office.
8. Arrange and coordinate
travel and travel reimbursement for staff and participants of ASPIRE and McNair Programs.
9. Onboarding student staff.
10. Additional
duties as assigned.

1. Reports to the ASPIRE/McNair director.



Education and Experience
• Requires a minimum of an
A.A. degree or equivalent. B.A./S Preferred.
• Minimum of 1-2 years related experience.
• An accounting background with an
emphasis on managing and balancing multiple budgets simultaneously.
• TRIO or EOP experience preferred

Knowledge, Skills, and
Abilities Required
• Excellent written and verbal communication skills.
• Ability to work independently in a culturally
diverse setting.
• PC experience including working knowledge of word processing, excel, and proficiency in interpreting database
reporting and database management, bookkeeping and accounting.
• Knowledge of office methods and procedures, particularly the
handling of confidential student and personnel records.
• Ability to maintain an efficient front operation with a strong service
orientation to students.

Physical Requirements
• Works in standard office environment with desk, telephone, computer,
bookshelves and file cabinets provided. Maintains office copier and fax machine.

Complexity of Duties
• Works with minimal
direction on all assigned projects.
• Exercises independent judgment in developing effective and productive office
• Works independently in maintaining both electronic and hard copy records on participants.

position is considered a “sensitive” position by SJSURF and CSU policy. Consequently, the successful candidate must undergo and
successfully complete the Live Scan (fingerprinting) background check as a condition of their employment. This background check must be
completed before the actual start of employment.

NOTE: This position description intends to describe the general nature and level of
work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which
duties and responsibilities are listed is not significant.

The San José State University Research
Foundation (SJSURF) provides an excellent benefits package to benefited employees. The comprehensive benefits package includes:
a) Four
company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).
b) Employer-paid
dental and vision for both employee and eligible dependents.
c) Life, AD&D, LTD with supplemental coverage opportunities.
d) 14
paid federal & state holidays.
e) Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution
component, which vests immediately.
f) Vacation-hour accruals and separate sick-hour accumulations.
g) Employee discounts.
visit the Benefits & Compensation page on the SJSU Research Foundation website for more detailed

To apply for this position, an applicant must submit a formal application
for employment. Select Apply Now to complete the SJSURF online employment application via Circa’s applicant tracking system.

background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with
the SJSURF. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued
employment of current SJSURF employees who apply for the position.

committed to providing access, equal opportunity, and reasonable accommodation for individuals with physical or mental disabilities in the
employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and
you require a reasonable accommodation to search, apply, or interview for a job opening or otherwise need a reasonable accommodation during
the application and hiring process, please contact us at In the email message, please indicate your full name, phone number and the type of assistance
required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential
medical information.

SJSURF employment is separate and distinct from San
José State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of

SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization’s
funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs
managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities

SJSURF is an equal opportunity employer, and it does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.

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