Employee Classification: Admin Asst,General
College/Division: College of Hlth, Educ & Soc Trans
Department: 350410-INST FOR EXCEL IN
MATH & SCIENCE ED
Internal or External Search: External – Open to all applicants
Location:
Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: 15
Appointment Full-time Equivalency: 1
Exempt or Non-Exempt: Non-Exempt
Classification Summary:
Prepare and distribute mail. Answer the telephone, take messages and transfer calls.
Provide reliable information to external and internal vendors. Greet the public and direct visitors. Receive, respond to and problem-solve
request. Establish and maintain files. Purchase supplies and monitor inventory. Pull documents and/or make copies upon request. Assist
support in other areas when needed.
Classification Standard Duties:
Answers telephone and greets visitors giving
general information in response to inquiries. Delivers oral and written messages to unit members. Sorts and distributes incoming mail. Files
correspondence, memoranda, reports and other materials alphabetically, numerically or by other prescribed method. Maintains routine clerical
records, logs and data and compiles routine reports. Operates office equipment such as copiers, calculators, personal computers, typewriters
or other equipment found in work unit. Types routine letters, labels, reports and similar items from rough draft or clear copy. Completes or
enters data to departmental forms, making routine calculations and checking information for accuracy. Processes documents or forms according
to instructions. Delivers items to other offices or locations.
Required Education, Experience, Certification/License,
Equivalency
Required Education:High School diploma or GED certificate.; Required Experience:No previous work experience
required.; Equivalency:None; Required Certification/License:
Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge
of administrative and clerical procedures. Knowledge of office telephone etiquette.; SKILLS:Skill in reading, spelling and simple
arithmetic. Skill in basic filing and recordkeeping. Skill in the operation of a variety of office machines including, personal computers,
telephones and copiers.; ABILITIES:Ability to effectively communicate.
Job Duties and Responsibilities
Enters
and maintains program and daily attendance records for after-school events for up to 40 partner schools. Supports school personal using
program data base. Sets up data base for each school to be able to accurately submit attendance records. Monitors data base for accuracy.
Performs a wide variety of typing and data entry assignments which are sometimes confidential in nature. Operates personal computer to enter
data, draft, edit, revise, and print letters, tables, reports, and other materials. The data position requires someone who is detail
oriented with great organizational skills; able to research and resolve missing data concerns; self-motivated to complete projects and
tasks; able to work independently reviewing and researching data for intricate details; able to work in a team environment, to support the
STEM Outreach mission through specific projects as assigned; have strong time management skills to meet deliverable deadlines; comfortable
with varying project timelines and prioritizing tasks to meet due dates; and experience with Excel spreadsheets.
The position meets
regularly with STEM Outreach staff to establish work assignment and report school data. Other duties may include ordering and organizing
materials for after-school programs; distributing curriculum materials to schools; providing support to fiscal department or other
administrative offices; serving as liaison with partner school personnel. Drafts or prepares responses to routine inquiries; prepares
photocopies and facsimiles, and operates a variety of office equipment. May instruct and oversee the activities of student employees
performing the same type of work. Greets and directs visitors, as and when appropriate. Resolves routine administrative problems and answers
inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; and performs
miscellaneous job-related duties as assigned.
Preferred Qualifications
Special Requirements of the
Position
Department Contact: Genevieve Melendrez, 646-2029, gemelend@nmsu.edu
Contingent Upon Funding: Contingent upon external funding
Bargaining Unit Eligibility: This is a bargaining unit position with American Federation of State, County &
Municipal Employees (AFSCME).
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work
Schedule:
Working Conditions and Physical Effort
Environment: Work
is normally performed in a typical interior/office work environment.
Physical Effort: Light physical effort. Effort
applies to no more than two (2) hours per day.
Lifting Requirements: Requires handling of average-weight objects up
to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
