Academic Advisor II, Mechanical Engineering

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University of Delaware
Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University’s Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html

Job No: 500280
Work Type: Staff
Location: Newark
Categories: Administrative Support, Full Time

PAY GRADE: 29E

CONTEXT OF THE JOB:

Under the general direction of the Chair and the Business Administrator, the Academic Advisor II is responsible for the academic advisement of current undergraduate students and transfer students majoring in Mechanical Engineering. The average Mechanical Engineering undergraduate student enrollment is 600 students. The Academic Advisor II works cooperatively with other members of the College of Engineering and Department advisement enterprise, and maintains regular contact with other academic units at the University in order to facilitate the students’ degree completion.

The Academic Advisor II manages and assists the department’s 4+1 program students as they transition from the undergraduate degree to the graduate degree. Students may undertake any of five (5) separate 4+1 programs and the graduate certificate program in Composites Manufacturing and Engineering. In addition, the Academic Advisor II assists prospective UD Associate in Arts Program students with transfer to the Mechanical Engineering program. The Academic Advisor also assists the department and the college in developing articulation agreements and program coordination with institutions such as the Delaware Technical and Community College in order to transition students to UD after earning their associate degree.

The Academic Advisor II is also responsible for the degree audit process, curriculum changes and course inventory. The Academic Advisor II assists with programs and events for prospective students, identifies, trains, and supervises student leaders who assist with recruitment and programming. The Academic Advisor II conducts new student orientation presentations and compiles student materials such as handbooks, forms, etc.

MAJOR RESPONSIBILITIES:

Provide advisement services to Mechanical Engineering undergraduates, guiding them to formulate educational goals and to make appropriate educational decisions to reach their goals. Advise students in three concentrations (Aerospace Engineering, Automotive Engineering, and Advanced Manufacturing) and two minors (Biomechanical Engineering and Integrated Design). In collaboration with faculty and career services, advance students’ career goals through educational avenues and professional development including co-operative opportunities, internships and course work. Provide support to students from historically underrepresented backgrounds to increase their success in the Mechanical Engineering program.
Counsel 4+1 students in their transition from the undergraduate degree to the graduate degree for five separate programs: Mechanical Engineering (MSME), Robotics (MSR), Business Administration (MBA), Material Science and Engineering (MMSE), and Data Science (MSDS).
Counsel undergraduate students in their transition to the graduate certificate program in Composites Manufacturing and Engineering.
Interpret policy, explain GPA and academic standing, review transfer credits, and advise on majors, minors, concentrations and other related academic matters. Audit degree program requirements for individual students and certify degree certification; disseminate accurate and up-to-date academic information and policies to students, faculty, and others.
Provide faculty with explanations and interpret academic policies and policy changes/updates. Train new faculty advisors on curriculum and policy.
Educate faculty advisors on academic issues, including instructional technology, advising, UDSIS and Blue Hen Success Collaborative.
Coordinate the Change of Major and Transfer Student process for the Mechanical Engineering department. Compile student records to assist in determining which students are accepted.
Connect with prospective transfer students to talk through applying to the University and verifying what credits will transfer to the University of Delaware. Assist with credit evaluation for transfer students.
Provide support with course scheduling, registration, and academic/career options. Respond to inquiries, investigate, and resolve problems related to undergraduate transactions handled by the department.
Plan, coordinate and participate in campus undergraduate recruitment and pre-admission activities including but not limited to, weekend fairs, prospective student tours, student orientation, and other events. Prepare marketing, recruiting and program information including the undergraduate recruiting brochure, handbook, and orientation materials.
Lead department student ambassadors’ organization (Mechanical Engineering Student Squad); develop on-campus and off-campus opportunities for recruiting events and community outreach. Schedule and participate in the undergraduate team meetings.
Provide support and referral services to students for academic and personal issues, working with offices such as the Dean of Students Office, the Office of Student Conduct, the Center for Counseling and Student Development, Career Services, Admissions, and Housing & Residence Life.
Assist in the development and coordination of a variety of programs and workshops for students, parents, and faculty.
Manage and update students’ applications, files, and records. Verify accuracy of course load, change of major, departmental minor and concentration requirements, curriculum changes and course pre-requisite requirements. Monitor and communicate probationary status and freshman mid-term grade process and graduation eligibility.
Identify potential problem areas (e.g., study skills, tutoring) and refer students to appropriate campus resources for assistance. Direct students to the Center for Counseling and Student Development for mental health and well-being assistance.
Maintain membership in the National Academic Advising Association (NACADA) for professional development and conduct/facilitate research as needed for the purpose of advisement enhancement, planning or assessment.
Collaborate with the college, department chair, faculty, and supervisor to coordinate the selection of Honors Day award recipients. Compile, verify, and analyze statistical reports from Blue Hen Success.
Collaborative and COGNOS. Reports include graduations numbers, senior check outs, class rosters, MEEG enrollment numbers, schedule of classes, GPA, etc. Prepare administrative forms that may contain confidential information.
Course scheduling for all Mechanical Engineering courses. Avoid/resolve conflicts of departmental courses and with courses outside the department that are part of the curriculum.
Submit descriptions of proposed new undergraduate and graduate courses, and change the descriptions of existing courses including changes in prerequisites and co-requisites via the course inventory process.
Manage the submission of additions and edits to the UD Course Catalog to reflect all changes in course descriptions.
Provide course and program materials for the Accreditation Board for Engineering and Technology(ABET) process. Serve on university, college, or departmental committees as needed.
Perform other job-related duties as assigned.

QUALIFICATIONS:

Bachelor’s degree and three years’ academic advising experience, or equivalent combination of education and experience. Degree in student personnel, college counseling or related field preferred.
Ability to grasp, retain, and disseminate an extensive and varied body of information.
Ability to exercise sound judgment and employ decision making skills.
Ability to evaluate student transcripts and/or records.
Knowledge of academic standards governing student probation, suspension, and/or expulsion and student recruitment and retention issues.
Ability to communicate to students’ course prerequisites, certification, and/or curriculum/graduation requirements.
Advanced working knowledge of academic recruitment and advisement policies, procedures, systems, regulations, and standards at the university level is preferred.
Strong analytical and critical thinking skills and the ability to analyze, summarize, and effectively present data.
Effective leadership, organizational, interpersonal and communication skills. Ability to present effectively to small and large groups and to work productively with a wide range of constituencies in a diverse community.
Proficient computer skills including use of presentation software, Word, Excel, and Access. Experience with UDSIS, COGNOS, and Blue Hen Success Collaborative preferred.
Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds.
Committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value.

SPECIAL REQUIREMENTS:

May be required to work evenings and weekends.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.